> For the complete documentation index, see [llms.txt](https://docs.crew.you/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.crew.you/insights/event-modules.md).

# Meeting Prep, Reminder & VIP Alert

These modules help you stay prepared for meetings and catch important emails before they slip through.

## Meeting Prep

**Runs:** Every morning (automatically synced with your Morning Briefing time + 5 min) **Requires:** Google account (calendar + email)

Each morning, Crew prepares in-depth briefings for **all of today's meetings** — who you're meeting, what their company does, what you've discussed before, and what to bring up.

### What You'll See

* **Meeting details** — Time, location, agenda, attendees
* **Company research** — What they do, how big they are, recent news, key leadership
* **Your history with them** — How many emails you've exchanged, what you last talked about, open commitments
* **Attendee profiles** — Names, titles, companies, how well you know each person
* **Suggested talking points** — Based on your email history and any promises made
* **Open items** — Things you said you'd do, decisions still pending, unanswered questions

### Example

> **Today's Meeting Prep**
>
> **10:00 AM — Product Review with Acme Corp** (Conference Room B)
>
> **About Acme Corp** Enterprise SaaS company, 500+ employees, Series C ($80M). CEO: David Park. Focus: AI-powered supply chain optimization. Recently launched a new logistics product in Asia.
>
> **Attendees**
>
> * **John Martinez** (VP of Engineering) — 47 emails exchanged, last email 3 days ago about updated requirements
> * **Sarah Lee** (Product Manager, your team) — internal
>
> **Your history**
>
> * 3 days ago: John sent updated requirements document
> * Last week: You confirmed the Phase 2 timeline
> * You mentioned you'd "share the revised pricing" — not sent yet
>
> **Related files**
>
> * "Acme Corp Proposal v3.docx" (updated 5 days ago)
> * "Product Roadmap Q1.pptx"
>
> **Talking points**
>
> 1. Share the revised pricing you promised
> 2. Discuss the updated requirements John sent
> 3. Phase 2 deadline is March 31 — confirm you're on track

### Settings

* **Time**: Automatically synced with your Morning Briefing schedule — arrives 5 minutes after your briefing
* **Delivery**: Web, Telegram, Slack, Discord, or LINE

### Best For

* Starting your day with full context on every meeting
* External meetings where you need background on the company and people
* Back-to-back meeting days where you can't prepare manually

***

## Pre-Meeting Reminder

**Runs:** Before each meeting (default: 30 minutes in advance) **Requires:** Google account (calendar)

A short, lightweight reminder that pops up right before each meeting starts. No heavy research — just the essentials: what the meeting is about, who's attending, and key points to keep in mind.

### What You'll See

* **Meeting info** — Time, title, location
* **Attendees** — Who's in the meeting
* **Key points** — Top things to remember from the morning prep

### Example

> **Starting in 30 min: Product Review with Acme Corp** 2:00 PM – 3:00 PM, Conference Room B
>
> **Attendees:** John Martinez (VP Eng), Sarah Lee
>
> **Remember:**
>
> * Share the revised pricing you promised John
> * Review the updated requirements he sent 3 days ago

### Settings

* **Lead time**: How far in advance to get the reminder (15 min, 30 min, 1 hour, or 2 hours)
* **Delivery**: Web, Telegram, Slack, Discord, or LINE

### Best For

* A quick heads-up before each meeting so you walk in prepared
* Remembering action items without re-reading the full morning briefing

***

## VIP Alert

**Runs:** Every 1–6 hours (default: every hour) **Requires:** Google account (email)

When someone important emails you, Crew doesn't just say "new email" — it tells you who sent it, what it's about, and why it matters. You can respond while it's still fresh.

### Who Counts as a VIP

Crew determines importance based on:

* **People you've marked as important** in your conversations with Crew
* **Senior executives** — CEO, CTO, VP, Director, Partner, etc.
* **Frequent contacts** — People you email with often
* **People you meet with** — Anyone on your upcoming calendar
* **Replies to your threads** — Someone responding to an email you started

Newsletters, automated emails, and mailing lists are always filtered out — even from important companies.

### Example

> **VIP Alert — 2 important emails**
>
> **David Park — CEO at Acme Corp** Subject: Re: Phase 2 Timeline → Asks if you can move the deadline up by 2 weeks. Wants to align with their Asia launch in April. Needs an answer by Friday. *Context: You have a meeting with their VP of Engineering in 3 hours.*
>
> **Your Manager — Lisa Chen** Subject: Budget Review Follow-up → Requesting 3 revisions to the budget proposal you sent yesterday. Specifically flagged the contractor line items. *Context: Your 1-on-1 is tomorrow — good time to discuss in person.*

### Settings

* **Check interval**: How often Crew checks for VIP emails (every 1, 2, 4, or 6 hours)
* **Delivery**: Web, Telegram, Slack, Discord, or LINE

### Best For

* Catching important emails without checking your inbox constantly
* Getting context, not just a notification — so you can respond thoughtfully
* Making sure the CEO's email doesn't sit unread for 6 hours