Meeting Prep, Reminder & VIP Alert
These modules help you stay prepared for meetings and catch important emails before they slip through.
Meeting Prep
Runs: Every morning (automatically synced with your Morning Briefing time + 5 min) Requires: Google account (calendar + email)
Each morning, Crew prepares in-depth briefings for all of today's meetings — who you're meeting, what their company does, what you've discussed before, and what to bring up.
What You'll See
Meeting details — Time, location, agenda, attendees
Company research — What they do, how big they are, recent news, key leadership
Your history with them — How many emails you've exchanged, what you last talked about, open commitments
Attendee profiles — Names, titles, companies, how well you know each person
Suggested talking points — Based on your email history and any promises made
Open items — Things you said you'd do, decisions still pending, unanswered questions
Example
Today's Meeting Prep
10:00 AM — Product Review with Acme Corp (Conference Room B)
About Acme Corp Enterprise SaaS company, 500+ employees, Series C ($80M). CEO: David Park. Focus: AI-powered supply chain optimization. Recently launched a new logistics product in Asia.
Attendees
John Martinez (VP of Engineering) — 47 emails exchanged, last email 3 days ago about updated requirements
Sarah Lee (Product Manager, your team) — internal
Your history
3 days ago: John sent updated requirements document
Last week: You confirmed the Phase 2 timeline
You mentioned you'd "share the revised pricing" — not sent yet
Related files
"Acme Corp Proposal v3.docx" (updated 5 days ago)
"Product Roadmap Q1.pptx"
Talking points
Share the revised pricing you promised
Discuss the updated requirements John sent
Phase 2 deadline is March 31 — confirm you're on track
Settings
Time: Automatically synced with your Morning Briefing schedule — arrives 5 minutes after your briefing
Delivery: Web, Telegram, Slack, Discord, or LINE
Best For
Starting your day with full context on every meeting
External meetings where you need background on the company and people
Back-to-back meeting days where you can't prepare manually
Pre-Meeting Reminder
Runs: Before each meeting (default: 30 minutes in advance) Requires: Google account (calendar)
A short, lightweight reminder that pops up right before each meeting starts. No heavy research — just the essentials: what the meeting is about, who's attending, and key points to keep in mind.
What You'll See
Meeting info — Time, title, location
Attendees — Who's in the meeting
Key points — Top things to remember from the morning prep
Example
Starting in 30 min: Product Review with Acme Corp 2:00 PM – 3:00 PM, Conference Room B
Attendees: John Martinez (VP Eng), Sarah Lee
Remember:
Share the revised pricing you promised John
Review the updated requirements he sent 3 days ago
Settings
Lead time: How far in advance to get the reminder (15 min, 30 min, 1 hour, or 2 hours)
Delivery: Web, Telegram, Slack, Discord, or LINE
Best For
A quick heads-up before each meeting so you walk in prepared
Remembering action items without re-reading the full morning briefing
VIP Alert
Runs: Every 1–6 hours (default: every hour) Requires: Google account (email)
When someone important emails you, Crew doesn't just say "new email" — it tells you who sent it, what it's about, and why it matters. You can respond while it's still fresh.
Who Counts as a VIP
Crew determines importance based on:
People you've marked as important in your conversations with Crew
Senior executives — CEO, CTO, VP, Director, Partner, etc.
Frequent contacts — People you email with often
People you meet with — Anyone on your upcoming calendar
Replies to your threads — Someone responding to an email you started
Newsletters, automated emails, and mailing lists are always filtered out — even from important companies.
Example
VIP Alert — 2 important emails
David Park — CEO at Acme Corp Subject: Re: Phase 2 Timeline → Asks if you can move the deadline up by 2 weeks. Wants to align with their Asia launch in April. Needs an answer by Friday. Context: You have a meeting with their VP of Engineering in 3 hours.
Your Manager — Lisa Chen Subject: Budget Review Follow-up → Requesting 3 revisions to the budget proposal you sent yesterday. Specifically flagged the contractor line items. Context: Your 1-on-1 is tomorrow — good time to discuss in person.
Settings
Check interval: How often Crew checks for VIP emails (every 1, 2, 4, or 6 hours)
Delivery: Web, Telegram, Slack, Discord, or LINE
Best For
Catching important emails without checking your inbox constantly
Getting context, not just a notification — so you can respond thoughtfully
Making sure the CEO's email doesn't sit unread for 6 hours
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