Getting Started with Scheduled Tasks
Scheduled tasks let you automate recurring work. Instead of remembering to ask Crew the same thing every day, set it up once and let it run automatically.
What Are Scheduled Tasks?
A scheduled task is an instruction you give Crew to execute at a specific time or on a recurring schedule. The task runs in the background with full access to all your connected tools — email, calendar, web search, document creation, and more.
Creating a Scheduled Task
Just ask Crew to set something up:
"Every morning at 8 AM, check my calendar and email, then send me a summary on Telegram."
"Every Monday at 9 AM, search for news about 'AI regulation' and save a summary PDF to My Files."
"At 5 PM today, remind me to submit the expense report."
Crew will create the task and confirm the schedule.
Schedule Types
One-Time Tasks
Run once at a specific date and time:
"At 3 PM tomorrow, send an email reminder to the team about the deadline."
"On March 15 at 9 AM, check if the invoice payment has arrived."
One-time tasks automatically deactivate after execution.
Recurring Intervals
Run every X minutes, hours, or days:
"Every 6 hours, check the news for mentions of our company."
"Every day at 9 AM, give me a morning briefing."
"Every 2 hours during business hours, check for urgent emails."
Schedule Expressions
For advanced users, you can use schedule expression syntax:
"Set up a scheduled task with schedule '0 9 * * 1-5' to check my email." (Every weekday at 9 AM)
"Run at '0 */4 * * *' — check stock prices every 4 hours."
What Tasks Can Do
Scheduled tasks have access to all the same tools as regular conversations:
Send emails
"Email the team a weekly status update"
Check calendar
"Review tomorrow's meetings and prepare briefs"
Search the web
"Monitor news about our industry"
Create documents
"Generate a weekly report PDF"
Send messenger messages
"Send the summary to my Telegram"
Run Python code
"Download data from the API and process it"
Read/write files
"Update the tracking spreadsheet"
Managing Tasks
Viewing Tasks
"List my scheduled tasks."
"Show me all my active scheduled tasks."
Editing Tasks
"Change the morning briefing to run at 7:30 AM instead of 8 AM."
"Update the news monitoring task to also search for 'machine learning'."
Disabling/Enabling
"Pause the weekly report task."
"Re-enable the email monitoring task."
Deleting Tasks
"Delete the expired reminder task."
"Remove the stock price monitoring job."
Delivering Results
Scheduled task results can be delivered in several ways:
Web Chat
Results appear in your web chat conversation:
"Run the report and put the results in this conversation."
Messengers
Results are sent directly to your connected messenger:
"Send the morning briefing to my Telegram."
"Deliver the report summary to Slack."
Tasks can send results via email:
"Email the weekly digest to sarah@company.com."
Python Script Tasks
For advanced automation, tasks can run Python scripts directly:
"Set up a task that runs this Python script every hour: [paste script]"
Script tasks:
Execute in an isolated sandbox
Can access input files from My Files
Output is captured as the task result
Can use injected secrets via
{{KEY_NAME}}placeholders
Task Limits
Free
3
6 hours
4
Basic
10
2 hours
12
Plus
30
30 minutes
36
Pro
Unlimited
1 hour
24
If a task's existing schedule is shorter than the minimum on your plan, Crew pauses it the next time it would run and emails you so you can reschedule or upgrade.
Credit Consumption
Each task execution consumes credits, just like a regular conversation. The cost depends on the complexity of the task and how many tools it uses.
Tips to manage costs:
Keep task instructions focused and specific
Use appropriate intervals (don't run hourly if daily is sufficient)
Python script tasks are more efficient for simple data processing (they skip the AI reasoning step)
Activity Tracking
All task executions are logged in the Activity page under the Scheduled Tasks tab. You can see:
When each task ran
Whether it succeeded or failed
The output of each execution
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