> For the complete documentation index, see [llms.txt](https://docs.crew.you/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.crew.you/service-connections/google-workspace.md). # Google Workspace Connect your Google account to unlock Gmail, Google Calendar, Google Drive, and Google Contacts integration. This is one of the most impactful connections you can make — it turns Crew into a true productivity assistant. ## What You Get | Service | What Crew Can Do | | ------------ | ----------------------------------------------------------------------------- | | **Gmail** | Search, read, send, and reply to emails | | **Calendar** | View events, create/edit/delete events, find free time, calculate travel time | | **Drive** | Search, read, upload, download, and manage files | | **Contacts** | Look up contact information by name or email | ## Connecting Google 1. Go to **Settings** in the sidebar 2. Scroll to **Service Connections** 3. Click **Connect** next to Google 4. Sign in with your Google account 5. Review and approve the requested permissions 6. Done! Crew can now access your Google services ### Permissions Explained Crew requests the following permissions: | Permission | Why It's Needed | | ------------------------- | ------------------------------- | | View your email | Search and read emails | | Send email on your behalf | Send and reply to emails | | View your calendar | Check your schedule | | Manage your calendar | Create, edit, and delete events | | View your Drive files | Search and read documents | | Manage Drive files | Upload and organize files | | View your contacts | Look up people by name | ## Multiple Google Accounts You can connect **multiple Google accounts** — for example, a personal Gmail and a work Google Workspace account. ### Adding Another Account 1. Go to **Settings → Service Connections** 2. Click **Add Account** under Google 3. Sign in with the additional Google account ### Setting Labels Give each account a label to help Crew distinguish them: * "Work" for your company account * "Personal" for your Gmail ### Primary Account One account is marked as **primary** — this is the default account Crew uses when you don't specify which one. Click **Set as Primary** to change it. ### Using a Specific Account Tell Crew which account to use in your message: > "Check my **work** email for messages from the HR department." > "Send this from my **personal** Gmail account." > "What's on my **work** calendar tomorrow?" ## Gmail ### Searching Email > "Find emails from Sarah about the Q4 budget." > "Show me unread emails from today." > "Search for emails with attachments from last week." Crew supports standard Gmail search syntax, so you can be as specific as needed. ### Reading Email > "Read the latest email from ." > "What does the email about the project deadline say?" ### Sending Email > "Send an email to with the subject 'Meeting Follow-up' and include a summary of our discussion points." > "Draft a polite decline to the invitation from ." Crew automatically converts your text to a professionally formatted HTML email. ### Replying to Email > "Reply to the last email from David saying we'll have the report ready by Friday." > "Reply to the budget thread confirming the numbers look good." ## Google Calendar ### Viewing Your Schedule > "What's on my calendar today?" > "Do I have any meetings tomorrow afternoon?" > "Show me next week's schedule." Crew checks **all your calendars** by default — personal, work, shared calendars, and subscribed calendars. ### Creating Events > "Schedule a team meeting tomorrow at 2 PM for 1 hour." > "Create a lunch event with Sarah next Tuesday at noon at the Italian restaurant near the office." > "Block 2 hours on Friday morning for focused work." ### Finding Free Time > "When am I free for a 30-minute meeting next week?" > "Find a 1-hour slot between 9 AM and 5 PM next Monday through Wednesday." Crew respects your working hours and skips weekends by default. ### Travel Time > "How long does it take to get from the office to the airport?" > "I have a meeting downtown at 3 PM. What time should I leave from Mountain View?" This uses Google Maps to calculate real travel times. ### Editing & Deleting Events > "Move my 2 PM meeting to 3 PM." > "Cancel the dentist appointment on Thursday." > "Add Sarah as an attendee to tomorrow's team meeting." ## Google Drive ### Searching Files > "Find the Q4 sales report on my Drive." > "Search for spreadsheets I edited last week." > "Find any documents about the marketing campaign." ### Reading Files > "Read the contents of the project brief document." > "What does the meeting notes file from Monday say?" Crew can read Google Docs, Sheets, Slides, PDFs, and plain text files. ### Uploading Files > "Save this summary as a Google Doc called 'Weekly Report'." > "Upload the analysis results to my Drive." ### Managing Files > "Delete the old draft from my Drive." > "Download the presentation file." ## Google Contacts ### Looking Up People > "What's Sarah Chen's email address?" > "Find the phone number for John at Acme Corp." > "Look up everyone from the marketing team." Crew returns names, emails, phone numbers, organizations, and other contact details. ## Practical Scenarios ### Morning Productivity Routine > "Check my calendar for today, find any urgent unread emails, and give me a morning brief." ### Meeting Preparation > "I have a meeting with Acme Corp in an hour. Find their recent emails, check the meeting details on my calendar, and look up the attendees in my contacts." ### End-of-Day Wrap-Up > "Summarize the emails I received today, check if I have any tomorrow morning meetings, and draft a follow-up email to the client about the proposal." ### Document Workflow > "Find the project plan on Drive, update the timeline section, and send it to the team via email."