Power User Workflows
These are advanced workflows that combine multiple Crew features for maximum productivity.
The Ultimate Morning Routine
Setup: Connect Google (Gmail + Calendar), set up Proactive Intelligence, connect a messenger.
Automated Part (Proactive Intelligence)
Enable Morning Briefing (8:00 AM) → delivered to Telegram
Enable Meeting Prep (90 min before meetings) → delivered to Slack
Enable Email Watchdog (every 2 hours) → delivered to Telegram
Manual Part (When You're Ready)
"Based on this morning's briefing, draft responses to the 3 most urgent emails and schedule focus time for the afternoon."
Sales Professional Workflow
Daily Prospecting (Scheduled Task)
"Every weekday at 8:30 AM: Search for recent news about [client company], check my email for any messages from them, look at my calendar for upcoming meetings with them, and send me a prep brief on Slack."
Before Client Meetings
"Research [company name] — find their latest news, funding rounds, key executives, and any recent product launches. Create a one-page brief PDF."
After Client Meetings
"Draft a follow-up email to [client name] summarizing our discussion: [key points]. Also create a meeting notes document and save it to Drive."
Pipeline Tracking (Scheduled Task)
"Every Friday at 4 PM: Check my sent emails for any that haven't received a reply in 3+ days from potential clients. List them with the original subject and suggest follow-up messages."
Content Creator Workflow
Research Phase
"Search for trending topics about [niche]. Check the top 10 articles, analyze what makes them successful, and suggest 5 content ideas with outlines."
Writing Phase
"Using the outline for idea #3, write a full blog post. Use a conversational tone, include data points from the research, and optimize for SEO."
Multi-Platform Publishing
"Take the blog post and create: 1) A Twitter thread (10 tweets), 2) A LinkedIn post, 3) An Instagram caption, 4) A newsletter intro. Adapt the tone for each platform."
Visual Assets
"Generate a featured image for the blog post — modern, minimalist, with the title 'The Future of Remote Work' overlaid."
Data Analyst Workflow
Data Pipeline (Scheduled Task)
"Every Monday at 7 AM: Download the weekly report from [API URL] using {{API_KEY}}, process it with Python (calculate WoW changes, flag anomalies), create charts, generate a PDF report, and email it to analytics@company.com."
Ad-Hoc Analysis
[Upload dataset] "Explore this dataset: show me the shape, column types, missing values, and basic statistics. Then find the 3 most interesting insights and create visualizations for each."
Cross-Source Analysis
"Read the sales data from Google Drive, get the latest customer feedback from my email, and combine them to find correlations between satisfaction scores and revenue per customer."
Project Manager Workflow
Weekly Status Report (Scheduled Task)
"Every Friday at 3 PM: Review this week's emails and calendar meetings. Compile a status report with: what was accomplished, decisions made, blockers identified, and next week's priorities. Save as DOCX and email to stakeholders."
Meeting Orchestration
"I need to schedule a 1-hour project review with Sarah, John, and Lisa next week. Check everyone's availability using my calendar (they're all on my guest lists from previous meetings), find a common slot, and send the invite."
Stakeholder Communication
"Draft an executive update email about the project. Include: milestone status (we completed Phase 2 this week), next milestones (Phase 3 starts Monday), risks (supply chain delay possible), and budget status ($42K of $50K spent). Keep it under 200 words."
Developer Workflow
Code Review Prep
"Show me all open PRs in my-org/api-server that are more than 3 days old. Summarize what each one changes."
Bug Investigation
"Search my GitHub issues in my-org/frontend for reports about the login page. Cross-reference with any related emails from the QA team. Summarize the likely root cause."
Automated Code Changes
"In my-org/docs, update all code examples to use the v3 API syntax. Create a PR with the changes."
Documentation
"Read the README in my-org/api-server, check if it matches the current codebase structure, and create a PR to update any outdated sections."
Personal Productivity
Language Learning Routine
Enable Language Tutor proactive module (9:00 AM, WhatsApp)
Practice during commute by replying on WhatsApp
Weekly review: "How many words have I learned this month? Quiz me on the ones I got wrong."
Health & Habits
Enable Habit Tracker proactive module (9:00 PM, Telegram)
Track daily: exercise, reading, meditation, water
Monthly review: "Show me my habit completion rates for this month and suggest improvements."
Price Watching + Auto-Alerts
"Add to my watchlist: Sony WH-1000XM5 under $250, iPad Air under $500, Nike Air Max under $120."
Enable Price Monitor proactive module — Crew checks prices every 6 hours and alerts you.
Multi-Channel Communication Pattern
Work Mode (Desktop)
Use web chat for complex tasks that need file uploads, long responses, and document creation.
Mobile Mode (Commute)
Use Telegram/WhatsApp for quick questions, checking email, and reviewing the morning briefing.
Meeting Mode (In meetings)
Use Slack for quick lookups: "What's the client's budget?" or "When's our next milestone deadline?"
Offline Mode (Driving)
Use Driving Mode for completely hands-free calendar checks, email summaries, and weather.
All conversations are connected — start on one platform, continue on another using cross-channel conversation lookup.
Tips for Power Users
Invest 10 minutes in setup: Connect Google, link 2 messengers, enable 3 proactive modules. This one-time setup pays dividends every day.
Use scheduled tasks for recurring work: If you do it more than twice a week, automate it.
Build a memory profile: Tell Crew about your team, clients, preferences, and work context. The more it knows, the less you need to explain each time.
Combine tools creatively: Email + Calendar + Drive + Code = powerful automated workflows.
Start conversations with context: "I'm preparing for the Q4 board meeting. Help me..." gives Crew immediate focus.
Review Activity regularly: Check the Activity page to see how you're using Crew across channels and optimize.
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